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Email: RentalsGHM@chs.state.co.us

Mansion Guidelines
Welcome to the Grant-Humphreys Mansion, located on Quality Hill in Denver, Colorado. The Mansion was built in 1902 by James B. Grant, Colorado's third governor. The 30 room house was built at a cost of $35,000. The Mansion offers an elegant setting for meetings, receptions, weddings, holiday parties, and other private and corporate events, seven days a week. To preserve the Mansion, we request that you show due respect by closely adhering to the following use guidelines. They allow you full enjoyment and the best use of the Mansion, while preserving its beauty and inheritance for future generations. It will be our pleasure to host your event.

Mansion Rental Includes:
• Accommodates up to 200 guests
• Ceremony and reception locations inside and outside
• Seven (7) hours of event time, including ceremony, setup, and cleanup
• Ballroom for dancing
• Grand staircase
• Rooms for changing and child care
• Perennial flower gardens in season
• Air conditioning on the main floor, downstairs and ballroom
• Parking areas available
• ADA accessible
• Chairs: 200, white folding chairs
• Tables: 22, four-foot round tables; 5, five-foot round tables; 1, three-foot round table and 9, six-foot banquet tables included in the rental fee
• Mansion Representative on-site during event for security and assistance

Rental Fees and Times:
A seven hour time block is offered for rentals which includes two hours for set-up, four hours for the reception, and one hour for clean-up. If your rental includes a wedding ceremony, the mansion increases the rental time by one half hour at no additional charge. The renter has the option of purchasing additional reception time, if available.

The latest hour guests may attend a reception is 12:00 a.m., with the clean-up between 12:00 and 1:00 a.m.

Monday thru Thursday	Friday	Saturday	Sunday
7 hour time block	7 hour time block	7 hour time block	7 hour time block
May to December	May to December	May to December	May to December
up to 100    $1,200	up to 100    $2,200	up to 100    $2,500	up to 100    $2,200
100 - 200    $1,400	100 - 200    $2,400	100 - 200    $2,900	100 - 200    $2,400
January to April	January to April	January to April	January to April
up to 100      $1,000	up to 100      $1,800	up to 100      $2,100	up to 100      $1,800
100 - 200      $1,100	100 - 200      $2,000	100 - 200      $2,400	100 - 200      $2,000

• One hour of additional reception time may be purchased at $200.00.
• Additional set-up time beyond the two hours allowed for caterers, photos, or decorating may be purchased at
  $100.00 per hour.
• A one hour wedding rehearsal may be scheduled on Thursdays or Fridays between 2:00 p.m. and 5:00 p.m.
  The fee for a rehearsal is $100.00.
• The mansion is closed on Thanksgiving Day, Christmas Eve, Christmas Day, and New Year’s Day.
• New Year’s Eve rental fee is $3,400.00. The seven and one half hour time block would include a 6:00 to
  8:00 p.m. set-up, 8:00 p.m. to 12:30 a.m. reception, and 12:30 a.m. to 1:30 a.m. clean-up.

Reservations/Bookings/Payments
• A seven (7) day hold may be placed on a date and time block without a deposit. This hold will be released without notice once it has expired.
• A signed Rental Agreement will secure your reservation. This must be received along with the payment of one half of the total Rental Fees by the due date entered on the Rental Agreement, or the date will be released. The renter has ten days from the drawing of the Rental Agreement to return the signed document.
• Changes or additions to the Rental Agreement/Contract must be approved by the Mansion Events Manager.   (Rehearsal, additional setup or event time, rental fee changes, or if guest count changes.)
• The "Rental Fee" is due four (4) months prior to your event. The due dates are stated on the Rental   Agreement/Contract, and in the confirmation letter you receive. No reminder notice of payments due are sent.
• Visa, MasterCard, Discover, American Express, checks or cash are accepted. Make checks payable to the Colorado   Historical Society, and mail them to the Mansion Events Manager at 770 Pennsylvania Street, Denver, CO 80203.
• Mansion events booked within four (4) months of the event date require the full rental fee and damage deposit at the   time of booking.
• Failure of client to pay the Rental Fee by the due date is grounds for cancellation of this agreement by the Colorado   Historical Society.

Cancellations & Refunds
• When an event is cancelled, the Mansion must receive written notification from the renter.
• On rare occasions, there may be need of urgent/emergency repairs to address in or outside the Mansion. The   scheduling of these repairs are not usually in the control of the Grant-Humphreys Mansion, or the Colorado   Historical Society's Facilities Management Department. These projects must continue in order to keep the Mansion   and its guests safe, or to complete them in a certain time limit to qualify for grant monies. There may be an issue of   allowing your event to continue during the repairs verses closing down the Mansion completely by the Colorado   State Department of Risk Management and not allowing your event to occur. The Mansion staff and the Colorado   Historical Society apologizes if this should occur. Everything possible will be done to minimize the visual impact it   may have on your event. An assessment of the situation will be made to determine if a refund applies.
• If an "Act of God" occurs and there is damage to the Mansion before your event, we do not guarantee refunds.

Renter's Responsibilities
• The renter is the person who is financially responsible for the rental of the Mansion. If a business or organization   rents the Mansion, an individual with signing authority must be named on the rental agreement.
• The renter will take full responsibility for informing their vendors and personal representatives of Mansion policies.
• The renter is liable for any damages or injuries to other guests, Mansion staff or Mansion property.
• The Renter must choose a personal representative who is a responsible individual (family or friend) who will   assist you and the Mansion Representative during the set-up time, and throughout the event. He/she is expected to   know the Mansion policies and to enforce them when necessary. This person will be asked to coordinate the   removal of items (alcohol, flowers, food, etc.) and sign out with the Mansion Representative before leaving.

Mansion Representative
A Mansion staff person will be present during your event. This person will be available to work with your personal representative, assist vendors, bridal parties and guests, but does not actually set-up, move or break down furniture, or clean-up for the renter.  He/she is responsible for the safety and security of the site and your guests; enforces the mansion use policies, and has the authority to terminate the event or call police if necessary.

Third Party Agents
If a third party is involved, such as a wedding planner, or destination event company, whose client is the party responsible for all payments, the Colorado Historical Society requires a letter stipulating the client's planner is authorized to act upon the client's behalf.

Liability
• The renter will neither hold nor attempt to hold the Colorado Historical Society liable for and will hold harmless and   indemnify the Society from and against any and all demands, claims, causes, or action of judgments, and any and   all expenses (including, without limitation, attorney's fees) incurred by the Society in investigation and resisting the   same arising from any injury or damage to the personal property of the Renter, and other groups on the premises or   to any other person rightfully on the premises for any purpose whatsoever, where the injury or upon the property   under the express or implied invitation of the renter or where such injuries are the result of the violation of law or   ordinances, governmental order o any kind or the provisions of this agreement.

Security
• A Mansion Representative will be present during your event. This staff person is responsible for the safety and   security of the site and the guests.

Alcohol Policy
• Alcoholic beverages may be served for 3 ½ consecutive hours during a seven hour rental event. If an additional hour   of event time is purchased, alcoholic beverages may be served for a maximum of 4 hours and 15 minutes. The bar   time begins with the serving of the first alcoholic drink. No alcohol may be consumed during the set-up, in changing   rooms, or outside the Mansion after the bar has closed.
• The bar is to be continuously staffed by a qualified bartender provided by the catering company.  No alcohol will be   served to guests under 21 years of age. The bartender has the right to refuse service to inebriated guests. The   Mansion Staff has the authority to close the bar and end the event, or call the police when guests are too inebriated,   belligerent, out of hand, or refusing to comply with Mansion policies.
• The bar will close without a last call.
• Open bottles of wine on guest tables, kegs, or cash bars are not allowed.
• Abuse of alcohol policies will result in the forfeiture of your entire $250,00 damage deposit.
• Liability is the responsibility of the client, and caterer.
• Delivery of alcohol is during the event set-up time.
• All alcohol must be removed from the Mansion at the end of a private event. Corporate groups may store alcohol   overnight for pickup the next morning.

Caterers
• Although not required, the Mansion staff believes the renter is best served by choosing a caterer from its list. These   caterers can offer a wide range of choices, elegant presentations, and a service staff that will accommodate your   wishes. Their reputations have been built on many satisfied customers. These licensed caterers own their own   businesses and carry required liability insurance. As a matter of policy, neither the Grant-Humphreys Mansion or the   Colorado Historical Society receive any kind of compensation from any of our suggested companies.
• The caterers provide the linens, dishes, glassware, and other rental items needed. They are responsible for moving   furniture; the set-up of chairs, guest tables, and serving tables; and will break-down all furniture and return rental   items to assigned storage areas. They are required to clean-up in compliance with the Mansion’s guidelines. Their   bartender will be responsible for the bar service.
•The caterer is to schedule a planning meeting with the renter and the Mansion staff the month prior to the rental date.   At this meeting, all event details are finalized.
• If a caterer who is not on the mansion’s suggested list is selected by the renter, an additional damage deposit may   be charged in order to assure that the mansion’s Use Guidelines and all of its procedures are followed.

 Decorations
• The Mansion Event Manager must approve all decorations.
• Please follow these guidelines when decorating:
  Wire, tacks, staples, pins, nails, tape or other sticky adhesive are not allowed to be used to apply decorations to any   surface. Nothing can be tied to the sprinkler heads. Items that can be used to attach decorations are: ribbon, string,   rope, fishing line, pipe cleaners, covered wire, and strings of white lights.
• Flower arrangements and potted plants must have plastic saucers beneath them.
• Candles must be enclosed in glass such as votives, floating, or hurricanes. A unity candle does not need to be   covered as long as it is blown out after the ceremony.
• Fireplaces cannot be lit.
• Pastel rose petals can be thrown on the aisle runner and must be cleaned up immediately after the ceremony.   Glitter, confetti, rice, or birdseed are not allowed. Bells can be rung, or doves may be released to wish the married   couple off. Please inform your guests.
• Fireworks are illegal in Denver County and are not allowed.
• Car decorating causes litter and is not allowed.
• Holiday decorations are usually put up the week after Thanksgiving and stay up until sometime in January. These   decorations are very simple artificial spruce boughs with pine cones so it is possible to add while lights to them.   These decorations will not be removed for an event.
• All decorations must be removed at the end of your event. Coordinate with your florist and the Mansion Events   Manager for the time your florist needs to break down all decorations and clean up.
• Floral companies who do not comply with these policies can expect to be charged.

Photography / Videography
• Photos may be taken in most places except on the balconies which are not accessible for safety and liability   reasons.
• Show respect for house furniture, woodwork, floors, and carpets. Ask the Mansion Representative before moving   any furniture. When moved it must be returned to its original location before leaving. The use of tape is not allowed.

Music / Dancing
• A baby grand piano is available for your enjoyment. Please respect this instrument. It cannot be moved or have   anything set upon it. It is tuned regularly. Additional tuning is paid by the renter and must be scheduled with the   Mansion Event Manager.
• Amplified music outside may be played during the ceremony and for dinner background music.
• Dancing is allowed only in the Ballroom. All music and dancing stops twenty (20) minutes prior to the guests   leaving.
• Bands and DJ's play on the Ballroom stage. The Mansion Representative monitors the music volume and will ask   that it be adjusted when necessary.
• Musicians are expected to be professional, to comply with the client's contractual event set-up, playing time, and   break down time; and to follow mansion policies.

Deliveries / Pickups
• Deliveries or pickups are to be scheduled with the Mansion Events Manager between the hours of 8:30 am- 5:00   pm, Monday - Friday.
• The Mansion is not responsible for any items left before or after an event.

ADA Accessibility
• The Mansion is in compliance with the American Disabilities Act. The first floor is accessible by means of a lift   located outside the north entrance. A Mansion staff assisted elevator is available for access to restrooms, ballroom,   and the second floor.

Parking / Directions / Transportation
• A map is provided for guiding your guests to the Mansion. Please include this in your invitations.
• There are about 55 spaces of free off-street parking available (see map). Others will find parking on the street   nearby.
• The Bride and Groom may engage a limousine, horse and carriage, or antique car in which to leave the Mansion.

Additional Information
• Grant Humphreys Mansion is a NON-SMOKING facility. Outdoor ashtray receptacles are provided.
• A fire lane is clearly marked directly in front of the north entrance to the Mansion. Parking is prohibited in this area.
• Driving under the porte cochere on the north side is prohibited.

Caterers (This is in Adobe Acrobat PDF format)

Other Vendors Suggested

Suggestions for Nearby Hotels, Bed & Breakfasts (This is in Adobe Acrobat PDF format)

Revised Februray, 2006